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Art Record is a new tool for documenting and managing contemporary art.

First 30 days are free.

About Art Record

Art Record is a web-based system for artist studios and galleries.

We designed Art Record to simplify the lives of those working in art today. We wanted to make available affordable tools that not only save time, but are a pleasure to use.

In addition to inventory organization, Art Record fulfills comprehensive needs: storage for images, video, and over 80 other file formats, customizable sharing links, custom PDFs, exhibition and press archives, contact and sales management, and much more.

Art Record is built to accommodate the range of contemporary work, always responding to evolving needs alongside art’s production, presentation and distribution. We work closely with studios and galleries internationally to design and build effective, elegant tools.

Art Record for Artists

Create a private inventory of all your works. Link to exhibitions, press and sets. Share works and customize what others see.
Includes a powerful advanced search and the ability to manage works in bulk.
Manage your exhibition and events archive. Document and share public presentations of your work.
Generate beautiful PDFs for multiple works or exhibitions.
Keep track of your press. Link to online articles about your work, add print articles, upload or embed videos.
Make a set of records from your archive. Generate PDFs with multiple works and projects. Share your sets, allowing others to view and download hi res images and other media files.
Keep track of who owns what, discounts, gallery information, and more.

Main Features


Include all important artwork information, exhibition history, editions, custom availability statuses, sales, production costs and more.


Instantly output beautiful PDFs including: work checklists, full page image previews and image lists. Custom PDFs available.


Upload unlimited media including working files. Easily connect works to events, generate PDFs, and create shareable links.


Bulk upload and manage media: images, video, audio, graphics, 3D files, text and more. Embed videos hosted on other platforms. Supports individual files up to 5GB. Regular backups.


Add online and print articles, videos and any other media that covers your work. Include artist books, exhibition catalogues, monographs and any other publications.


Share works and projects with press, collaborators, galleries, curators, collectors etc. Decide which fields and media types to include whenever you share. Let others view and download high quality documentation.


Keep track of everyone you work with. Customize your contact types. See who owns what and tag contacts to works to record their interests.


Filter and sort multiple fields at once to find what you need quickly. Generate PDFs directly from search results.


Use sets for presenting and organizing groups of works in your archive. Share your set and all the media files in it. Output custom PDFs on the fly.


Login to your Art Record on multiple devices at once, from anywhere. No additional fees per device. Desktop, tablet and smartphone compatible.


Our migration services are full service and extremely affordable. Get in touch with us if you want to move away from spreadsheets or another database to Art Record.


Track discounts, commissions, artist’s net, payments, ownership and more. Register sales for both unique and editioned works.

Margaret Lee
My introduction to Art Record felt nearly miraculous. The overall look and flow of data entry somehow eclipsed my usual feelings of dread and in fact, I found it to be quite enjoyable and fun to fill in the blanks, so much so that I was able to finally create a comprehensive archive in less than 3 months and feel quite confident that my utilization of Art Record has finally instilled in me the organizational logic that I have been lacking for so long.
Jon Rafman
Art Record is satisfying to use and customizable to fit our needs. It's a powerful tool for keeping track of things past and present.
Jill Magid
I've been using Art Record and I love it. The team handled the migration of my inventory from a much less user friendly FileMaker file to Art Record in a week's time. The site is user-friendly; I like its simple design. It works on my phone just as well as on my computer. This system makes it so much easier to track my work than it ever has been. My questions are always answered quickly and personally. I completely recommend it.
Lisa Oppenheim
Art Record is a rare find. For years, the studio has been trying to find an effective and economic solution for tracking artworks to no avail, and has always cost us a lot of time and effort because of it. Art Record is intuitively designed and technically sharp, which makes it a pleasure to use but also extremely practical. After only two months of use it's radically streamlined how we've been able to do business internally and outside of the studio. We couldn't recommend it highly enough.



$25 per month

15% discount when paid annually

First 30 days are free

Cloud-based collection management
1 TB of storage for 80+ file types
+ additional storage available
Single artist account (private)
Unlimited records
Access from multiple devices
Sharing links
PDF generator
Regular backups
Email support

Students get 50% off.

Migrations and add-ons are available for artist studios. Contact us to learn more.



General Inquiries

Sales and client services

Technical support


Madeleine Paré, Founder
David Ertel, Founder and Technical Director
Jen Chaput, Sales Consultant
Forrest Nash, Advisor
David Lieske, Advisor
Sean Yendrys, Site Design


Oracle (Johannes Breyer, Dinamo)
Concorde (Berthold Type)

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