art record logo art record logo

Art Record is a new tool for documenting and managing contemporary art.

Artist version is now available.

First 30 days are free.

About Art Record

Art Record is a web-based system for artist studios and galleries.

We designed Art Record to simplify the lives of those working in art today. We wanted to make available affordable tools that not only save time, but are a pleasure to use.

In addition to inventory organization, Art Record fulfills comprehensive needs: storage for images, video, and over 80 other file formats, customizable sharing links, custom PDFs, exhibition and press archives, contact and sales management, and much more.

Art Record is built to accommodate the range of contemporary work, always responding to evolving needs alongside art’s production, presentation and market. We work closely with international studios and galleries to design and build effective, elegant tools.

Art Record for Artists

Create a private inventory of all your works. Link to exhibitions, press and sets. Share works and customize what others see.
Includes a powerful advanced search and the ability to manage works in bulk.
Manage your exhibition and events archive. Document and share public presentations of your work.
Generate beautiful PDFs for multiple works or exhibitions.
Keep track of your press. Link to online articles about your work, add print articles, upload or embed videos.
Make a set of records from your archive. Generate PDFs with multiple works and projects. Share your sets, allowing others to view and download hi res images and other media files.
Keep track of who owns what, discounts, gallery information, and more.

Main Features

Inventory of works and projects

Add information about a work’s content, form, production, edition, location, availability, exhibition history, and more. Include unlimited images for both completed works and works in progress.

Bulk upload media

Add unlimited media in over 80 file formats: images, video, audio, graphics, 3D files, text, and more. Embed videos hosted on other platforms. Art Record supports individual files up to 5GB. Searchable file names. Full ZIP downloads. Regular backups.

Document exhibitions and other events

Art Record lets you add details and documentation about exhibitions, performances, fairs, and any other event where your work interacts with the public. Upload unlimited media including working files, easily connect works to exhibitions, generate PDFs, and create shareable links.

Press and Publication Archives

Add online and print articles, videos and any other media that covers your work. Include artist books, exhibition catalogues, monographs and any other publications.

Sharing links

Easily share multiple works and projects with press, collaborators, venues, curators, collectors, and others. Decide which fields and media types to include whenever you share with fully customizable sharing links. Let others view records and download high quality documentation.

Group records together as a “set”

Sets allow you to organize selections from your archive. Share your set and let others download all the media files associated with it. Grab a set of relevant materials and instantly generate a clean, professional PDF.

Automatically generate and share formatted documents

  • Exhibition checklists
  • Hi-res PDFs
  • File lists with thumbnails for all ZIP downloads

Register sales

Track discounts, commissions, artist's net, ownership and more. Register sales for both unique and editioned works.

Manage contacts

Individuals, institutions and companies.

Margaret Lee
My introduction to Art Record felt nearly miraculous. The overall look and flow of data entry somehow eclipsed my usual feelings of dread and in fact, I found it to be quite enjoyable and fun to fill in the blanks, so much so that I was able to finally create a comprehensive archive in less than 3 months and feel quite confident that my utilization of Art Record has finally instilled in me the organizational logic that I have been lacking for so long.
Jill Magid
I've been using Art Record and I love it. The team handled the migration of my inventory from a much less user friendly FileMaker file to Art Record in a week's time. The site is user-friendly; I like its simple design. It works on my phone just as well as on my computer. This system makes it so much easier to track my work than it ever has been. My questions are always answered quickly and personally. I completely recommend it.
Lisa Oppenheim
Art Record is a rare find. For years, the studio has been trying to find an effective and economic solution for tracking artworks to no avail, and has always cost us a lot of time and effort because of it. Art Record is intuitively designed and technically sharp, which makes it a pleasure to use but also extremely practical. After only two months of use it's radically streamlined how we've been able to do business internally and outside of the studio. We couldn't recommend it highly enough.



$25 per month

15% discount when paid annually

First 30 days are free

Cloud-based collection management
1 TB of storage for 80+ file types
+ additional storage available
Single artist account (private)
Unlimited records
Access from multiple devices
Sharing links
PDF generator
Regular backups
Email support

Students get 50% off.

Migrations and add-ons are available for artist studios. Contact us to learn more.


709 North Hill Street, #104-8
Los Angeles, CA 90012
United States

Sales and client services

Technical support


Madeleine Paré, Founder
David Ertel, Founder and Technical Director
Forrest Olivo, Advisor
David Lieske, Advisor
Sean Yendrys, Site Design


Oracle (Johannes Breyer, Dinamo)
Concorde (Berthold Type)

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